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Formal Letter Example

-- No name here! --
Wiesenacker 25A
D-99533 Weitewelt
Health Action Charity
Ms Janet Wallace
Baker Street 8
NW 1 9 SJ London
United Kindom
October 7 2001
Job Application: Organiser

Dear Ms Janet Wallace,

I am very interested in the job you have offered. But first some information about myself. I'm 33 years old and unmarried. I trained as a secretary and I have a lot of job experience in organisation. Also I worked as an assistant to high level manages for two years. My mother tongue is German and I speak English fluently, I also speak Spanish and Portuguese. For further information please find my enclosed C.V.

Could you give me some information about this job? How many hours per week and on which days in the week this job will be? Do I have to travel? If yes, how often, how long, where and when will it be? Which languages do I have to speak, and how much holiday am I entitled to? Finally the most important question: What is the salary?

I hope I can support Health Action Charity with my experience, qualities and enthusiasm.
I'm looking forward to hearing from you soon.

Yours sincerely

Otto Raffzahn

Enc: CV

bandingkan dengan connoh surat dalam bahasa ingris informal di bawah ini :
Wiesenacker 25A
D-99533 Weitewelt
Mr. Thomas Elliot
37 Castle Stree
Manchester
October 7 2001
Dear Thomas,

Thanks for the invitation to your party on Saturday, the 29th November. I 'd love to come but unfortunately I can't. I 'm so sorry, but at that weekend my grandmother is celebrating her birthday. It is her 80th birthday. This will be a big family party and I can't refuse. It's a great pity. I haven't seen you for ages and I'm interested in finding out what was happened since our last meeting.

I can tell you some news about me. I changed my job and I moved to Weitewelt in Bavaria. I work as a programmer now. Important news: I have a new girlfriend. I get on with her very well and we plan to marry.

You can see there is a lot of news. It would be nice if we can meet soon. So, I would like invite you for a weekend in early December. Is it possible for you? Please write to me what time you and your wife can come. I hope I see you then.

Love

Otto

sedikit tips menulis surat resmi !!!
Writing the Basic Business Letter

This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead.

Sender's Address
The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.

Date
The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or tab to the center point and type the date.

Inside Address
The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman's preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman's preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U.S. Post Office Format. For international addresses, type the name of the country in all-capital letters on the last line. The inside address begins one line below the sender's address or one inch below the date. It should be left justified, no matter which format you are using.

Salutation
Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:). In all other cases, however, use the personal title and last/family name followed by a colon. Leave one line blank after the salutation.

If you don't know a reader's gender, use a nonsexist salutation, such as their job title followed by the receiver's name. It is also acceptable to use the full name in a salutation if you cannot determine gender. For example, you might write Dear Chris Harmon: if you were unsure of Chris's gender.

Body
For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. The closing paragraph should restate the purpose of the letter and, in some cases, request some type of action.

Closing
The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. If a colon follows the salutation, a comma should follow the closing; otherwise, there is no punctuation after the closing.

Enclosures
If you have enclosed any documents along with the letter, such as a resume, you indicate this simply by typing Enclosures one line below the closing. As an option, you may list the name of each document you are including in the envelope. For instance, if you have included many documents and need to ensure that the recipient is aware of each document, it may be a good idea to list the names.

Typist initials
Typist initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the typist initials.
A Note About Format and Font

Block Format
When writing business letters, you must pay special attention to the format and font used. The most common layout of a business letter is known as block format. Using this format, the entire letter is left justified and single spaced except for a double space between paragraphs.

Modified Block
Another widely utilized format is known as modified block format. In this type, the body of the letter and the sender's and recipient's addresses are left justified and single-spaced. However, for the date and closing, tab to the center point and begin to type.

Semi-Block
The final, and least used, style is semi-block. It is much like the modified block style except that each paragraph is indented instead of left justified.

Keep in mind that different organizations have different format requirements for their professional communication. While the examples provided by the OWL contain common elements for the basic business letter (genre expectations), the format of your business letter may need to be flexible to reflect variables like letterheads and templates. Our examples are merely guides.

If your computer is equipped with Microsoft Office 2000, the Letter Wizard can be used to take much of the guesswork out of formatting business letters. To access the Letter Wizard, click on the Tools menu and then choose Letter Wizard. The Wizard will present the three styles mentioned here and input the date, sender address and recipient address into the selected format. Letter Wizard should only be used if you have a basic understand of how to write a business letter. Its templates are not applicable in every setting. Therefore, you should consult a business writing handbook if you have any questions or doubt the accuracy of the Letter Wizard.

Font
Another important factor in the readability of a letter is the font. The generally accepted font is Times New Roman, size 12, although other fonts such as Arial may be used. When choosing a font, always consider your audience. If you are writing to a conservative company, you may want to use Times New Roman. However, if you are writing to a more liberal company, you have a little more freedom when choosing fonts.

Punctuation
Punctuation after the salutation and closing - use a colon (:) after the salutation (never a comma) and a comma (,) after the closing. In some circumstances, you may also use a less common format, known as open punctuation. For this style, punctuation is excluded after the salutation and the closing.

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